Simple Ways To Be More Productive at Work Using Voicemail

Simple Ways To Be More Productive at Work Using Voicemail

2021-12-09 00:20:24

When you come to work every morning, you're confronted with the somewhat archaic process of listening to voicemails, and you may find yourself replaying messages numerous times to obtain all of the details. Who has that kind of time?

Fortunately, you don't have to waste time or test your patience to start your morning. Learn about the advanced voicemail capabilities that Office business phone systems have to offer.

Need internet for your business? Call us at 1-888-317-7540

Related
Best Online Collaboration Tools & Software For Business In 2021
4 Common Small Business Mistakes that Cost You Money
Virtual Assistant Tasks For A Small Business Can Outsource

Is There a good alternative for Voicemail?

Business communications still require the use of voicemail. This essential communication tool can't be avoided, no matter who your target market is. Voicemails, after all, are a convenient way for consumers, business partners, and coworkers to express their concerns, difficulties, or suggestions.

The productivity issue with voicemails, on the other hand, emerges throughout the retrieval procedure.

Being forced to dial into a voicemail service, plug in a passcode, choose the option to listen to your new voicemail, and then actually listen to the – likely useless, redundant, and lengthy – message is acute attention torture, Motherboard writes. It's a four-step, multi-minute process that's emotionally comparable only to seeing your father clip his toenails over the toilet or having to sit through a complete 30-second ad before watching a YouTube video.

If this sounds like your company, one of these advanced voicemail applications could help.

Best way to access voicemail

You can go to your voicemail in a variety of ways. Dialing voicemail from your office phone, an outside line, or through your virtual receptionist is all traditional techniques.

Dialing into voicemail, on the other hand, can be more inconvenient than you'd like.

As a result, all users have access to voicemail via email. You have complete control over the audio when voicemails are emailed as an mp3 file, which can help you increase company productivity.

When Using MP3 Voicemail, Here Are Some Productivity Tips:

- To hear only the callback number, fast ahead through the audio stream.
- Instead of repeating the entire message, repeat simply a portion of it to gain clarity.
- Emails with voicemails should be forwarded to coworkers.
- Eliminate voicemail logins and PINs to save time.
- To document interactions, keep the audio recordings with the client records.

Voicemail Inbox Management Made Easier

However, phoning in or listening to voicemail via email aren't your only options.

You also have one-touch access to your voicemail when you use theOffice mobile app, making it simple to listen to messages and return calls no matter where you are.

In addition, the mobile app provides you with advanced options for managing your voicemail inbox. Instead than cycling through all of your messages chronologically, prioritize your communications by tapping on the message you wish to listen to. Handling voicemails becomes similar to managing emails when you use the app.

Related Posts

Find Verizon Internet for Business Near You!

Wed, Apr 22, 2020 11:34 PM

Find Verizon Internet for Business Near You!

Verizon provides Internet for business in more than 40 states in the US, speeds are limited to 15 Mbps, and many businesses will need more juice. If you're in the Northeast, you can enjoy high-speed Internet via Verizon's FiOS. This is ideal for businesses that need high speeds, such as restaurants, hotels, medical facilities, hospitals, schools, and other businesses.

5 Best Small Business Internet Service Providers

Thu, Apr 23, 2020 12:00 AM

5 Best Small Business Internet Service Providers

The following Internet Service Providers are not listed in any particular order, but we have ranked these five companies as worthwhile due to some key factors such as speed, reliability, cost, and overall customer satisfaction.

Business Internet  Guides for Entrepreneurs

Mon, Apr 20, 2020 11:13 PM

Business Internet  Guides for Entrepreneurs

Small businesses need to grow, but how big should your business become before you buy it online? Whether you started out as a sideshow or a brick-and-mortar business, successful small businesses are finding it increasingly difficult to decide when to shell out money for an Internet business.

Why Business Internet is More Expensive Than Residential Internet

Thu, Apr 23, 2020 11:52 PM

Why Business Internet is More Expensive Than Residential Internet

This question is asked so often today that it seems worth explaining, but here are 5 reasons why business Internet is more expensive than Residential Internet packages.

Comcast Internet For Business: Internet, Phone, TV, and Other Solutions for your Business.

Fri, Apr 24, 2020 5:17 AM

Comcast Internet For Business: Internet, Phone, TV, and Other Solutions for your Business.

Comcast Business is US largest cable provider for small and medium-sized businesses and has become a force in the market, recognized by leading industry over the past two years as one of the fastest-growing providers of high-speed broadband to business customers

>